Requester Information

Please provide your contact details and department information

Full Name *

Department *

Email Address *

Event Basic Information

Core details about your event or protocol requirement

Event Name/Title *

Event Type *

Event Description *

Event Date *

Start Time *

End Time *

Event Planning Tip

For optimal planning, submit your request at least 4-6 weeks before your event date. This ensures adequate time for venue booking, vendor coordination, and protocol arrangements.

Venue & Location Details

Specify where your event will take place and capacity requirements

Preferred Venue *

Alternative Venue

Specific Location Address (if external)

Expected Attendees *

Setup Style *

Accessibility Requirements

Services & Requirements

Select all services you need for your event

VIP Guests & Speakers

Information about special guests, speakers, and protocol requirements

Keynote Speakers & VIP Guests

Expected VIP Count

Security Level Required

Special Dietary Requirements or Cultural Considerations

Protocol Guidelines

For events involving government officials or international dignitaries, additional protocol clearances may be required. Please submit requests at least 8 weeks in advance for proper coordination with relevant authorities.

Budget & Timeline

Financial planning and scheduling information

Total Budget Range *

Funding Source

Budget Breakdown (if known)

Venue & Setup

Catering

AV & Tech

Other Services

Planning Start Date

Key Milestone Date

Final Confirmation Deadline

Priority Level

Select the urgency level for your event request

Standard Priority

4-6 weeks planning time

Recommended for regular events, conferences, and non-urgent gatherings

High Priority

2-3 weeks planning time

For important events with stakeholder involvement or tight deadlines

Urgent Priority

1-2 weeks planning time

For crisis events, last-minute VIP visits, or emergency gatherings

Supporting Documents

Upload relevant documents, floor plans, guest lists, and programs

Event Program/Agenda

Drop program files here or

PDF, DOC, DOCX (Max 10MB)

Guest List

Drop guest list here or

Excel, CSV, PDF (Max 5MB)

Venue Floor Plan

Drop floor plan here or

PDF, JPG, PNG (Max 15MB)

Additional Documents

Drop additional files here or

Any format (Max 20MB total)

Document Guidelines

• Include detailed event programs with timing and speaker information
• Guest lists should include names, titles, organizations, and dietary requirements
• Floor plans help us understand space requirements and setup preferences
• All documents will be kept confidential and used only for event planning purposes

Special Requirements & Notes

Additional details, cultural considerations, and specific instructions

Terms & Conditions

I agree to the Terms and Conditions and Event Planning Guidelines

I would like to receive email updates about my event planning progress and milestones I consent to be contacted for post-event feedback and service quality evaluation I consent to photography/videography during the event for Qatar Foundation promotional purposes

Important Notice

By submitting this request, you acknowledge that event planning will begin upon approval and budget confirmation. Changes to major requirements after approval may affect timeline and costs. Our team will contact you within 24-48 hours to discuss your requirements in detail.

PUE Communcations & Outreach

Digital Service Request

Event Planning

VIP & Guest Coordination

Venue & Logistics

On-Site Coordination